Data Room Software – What to Look For in a Data Room Software Provider
Data room software should be able to handle large volumes of documents. This feature is usually reflected by the range of tools provided by the service provider, such as multilingual searches (about 16 languages), OCRs File previews, intelligent AI categories, and translation of documents. A reputable service will offer flexible viewing options that let users view documents in their own format or without it.
To ensure the safety of sensitive information, a reputable provider should use a maximum level of encryption and security features. They should also offer 24/7 support in multi-lingual languages, and have dedicated customer service personnel who can assist in the beginning of a project, best practices implementation and accelerated due-diligence processes.
Certain providers, like provide the option to synchronize desktops with shared folders, FTP, or the virtual data room. This makes it easier to upload or download any file. Other providers offer an automatic naming scheme which makes it simple to manage and locate files. You can also assign different access rights to view prints, view, and secure PDF download. The most reliable vendors allow you to modify watermarks that display the user’s name, IP address, and date and hour of viewing the document.
A good VDR will have NDAs that can be automatically applied to all users. This will prevent disclosures that are not authorized. It should also have an auditing system that allows users to look deeper and determine what was disclosed (documents and users), when and how.
