Choosing Board Software for Holding Online Meetings

The potential for technical problems is high when you host an online meeting. One member of your board may have an issue with connection speed to the internet or his battery might end up dying during the meeting. It is a great idea to request remote participants to check their devices prior to the meeting. You can also offer training and support to ensure that attendees from remote locations are ready to use the board portal prior to the meeting.

In addition to the standard features, you should look for a digital meeting room that is able to provide high levels of security and conformity. The best online board portals ensure your best free antivirus data is secure at the server level and also allow for customized access to documents for different users.

Another crucial feature is the ability to record votes. Recording the results of a vote in your virtual meeting room will ensure accountability and transparency, unlike the traditional show of hands system. Additionally, it will cut down the time spent on processing resolutions from the board and increase the effectiveness of your meetings.

The software should be easy to use and understand for all, even if you have less tech-savvy guests. It should also be compatible with all platforms, including smartphones and tablets. It must also be compatible with printers. Some board members prefer to print documents or presentations, due to a variety of reasons. Aside from this the digital boardroom must include chat functions to facilitate quick collaboration.