How to Maximize the Value of a Board Meeting

A board meeting is a crucial occasion to discuss important company issues with a diversified group of experts. They offer a variety of perspectives, which is essential when deciding large-scale strategies or establishing how teams will implement these strategies.

However, the effectiveness of a board meeting is contingent on the way that leadership directs conversations and stays on topic. Meetings won’t be effective when they’re not focused and run over time, no matter how energizing the agenda is. Additionally, if important documents are not handed out to the attendees prior to the meeting, it can be difficult for participants to prepare and participate.

To maximize the effectiveness of board meetings, start with a 10 minute recap at the beginning of each meeting. This highlights key points from previous calls before meetings and the board’s package. This will help clear the board members from their minds and keep them focused.

Sidetracked by new topics of discussion can eat up precious time during meetings, and divert board members from the more important agenda items. You can reduce this by putting the “parking lot” item on the agenda for random discussion topics that may warrant further review but are not top priority.

After the agenda has been set, it’s see this here important to hear reports from the executive director and any committee or standing reports. You can also have someone go over the financial reports in case you want to discuss them in depth. Once discussion is complete, the chair should open the floor for a vote on each item. Before a vote can be called, a motion must be “seconded”.