What to Include and What Not to Include in Board Meeting Minutes
Whether your board uses an online portal for board meetings or paper for your meeting minutes, taking thorough and accurate notes is crucial to keep the organization updated. You need to know what information to include and what not to.
If you are looking to record the vote of the members, the minutes should only reflect votes in support or against the decision and not the names of the persons who made the motion, and who voted on it. This helps protect the board from legal challenges later on. This rule is not applicable to votes on executive pay or financial transactions that involve board members. In these situations names and the rationales of the people who vote should be recorded.
Another important element to include in the minutes of your board meetings is any information that can help to clarify the board’s decision-making process. It could include comments from your company’s attorney or chairman however their opinions or conclusions should be clearly stated. It’s also helpful to include any reports or presentations that were presented at the meeting. This will enable your board to know about any relevant updates and give insight to your entire team.
Remember that the minutes of board meetings are a record of the board’s decision-making procedures. They should be impartial and impartial. It is important to avoid recording personal opinions, disagreements, disagreements, political discussions or idle chat. Keep a focus on recording important decisions and facts, while keeping an impartial tone, even when there is tension in the room.